Milestone Reports

Funded Organisations are required to upload and submit Milestone Reports through the Acquittals Dashboard.

Refer to Performance Based Acquittals and Milestone Reporting video or follow the steps below. (Navigate to 6m:46s in the video for milestone reporting).

Process Overview

The following sequence flow will assist in understanding the end-to-end process.

overview process flow of Milestone reporting

The Service Outlet Data Entry prepares (or reworks) and submits the Milestone work itemClosed Work Item is known by many names ... report, acquittal, form, work order. containing attachment/s to the Department's Contract Officer. P2i notifies the Contract Officer the submission is ready for assessment via an email. Refer to Submit a Milestone Report or Resubmit a Department Rejected Milestone Report.

The Milestone work item's Status may have the value:

  • New

  • Rejected By Department

The Department (Contract Officer) reviews the Milestone work item and makes a decision to endorse or reject it.

Note A Funded Organisation can request the Milestone work itemClosed Work Item is known by many names ... report, acquittal, form, work order. be rejected and returned to the Funded Organisation for rework and resubmit.

A Milestone work item with a Status of Approved By Department cannot be rejected and returned to the Funded Organisation.

The Milestone's work item Status may have the value:

  • Submitted

  • Rejected.

If the Department (Contract Officer) REJECTS:

  • the Milestone work item:

    • Status updates to Rejected By Department

    • returns to the Funded Organisation's Service Outlet Data Entry for review and resubmission

  • the Service Outlet Data Entry receives a P2i email notification.

If the Department (Contract Officer) ENDORSES:

  • the Milestone work item:

    • Status updates to Endorsed By Department

  • the Contract Manager receives a P2i email notification.

The Department (Contract Manager) reviews the endorsed work item and makes a decision to either approve or reject it.

Note A Funded Organisation can request the Milestone work itemClosed Work Item is known by many names ... report, acquittal, form, work order. be rejected and returned to the Funded Organisation for rework and resubmit.

A Milestone work item with a Status of Approved By Department cannot be rejected and returned to the Funded Organisation.

The Milestone's work item Status is Endorsed By Department.

If the Department (Contract Manager) REJECTS:

  • the Milestone work item:

    • Status updates to Rejected

    • returns to the Department (Contract Officer) for subsequent rejecting to the Funded Organisation's Service Outlet Data Entry

  • the Contract Officer receives a P2i email notification.

If the Department (Contract Manager) APPROVES:

  • the Milestone work item:

    • Status updates to Approved By Department

  • the Service Outlet Data Entry receives a P2i email notification.